Added modules and actions, and distributed weekly activity report to relationship management team. Heavy phone contact with professors, students and administrators. The duties mentioned in the Executive Secretary Resume include – maintaining executive’s agenda, assisting in planning appointments, attending meetings, receiving and screening phone calls, handling and prioritizing correspondence, making travel arrangements, handling confidential documents, preparing invoices, monitoring office supplies, maintaining electronic and paper records and conducting research. No formal education is required for the role, although degrees in related fields are common experience in Executive Secretary resumes. Target was 100% customer satisfaction report back to Vice President, Create/update Power Point presentations for upper management review/staff meetings, Coordinate calendars, travel for Vice President and Directors, Provide Client Revenue reporting (IMT) on a quarterly basis to Purchasing department as well as other internal clients as needed, Responsible for updating monthly Global Net Promoter Score reports for Vice President, Responsible for B2B support (creating POs) and maintained vendor's services active, provided monthly statements to Vice President/Directors with current balance information for each account. Legal Executive Secretary Resume. Project management that includes development and budget experience Creative and flexible. Produced letters, memorandums and minutes of meetings from notes. Maintained and prepared the Time and Attendance for the Division. Skills : Word, Excel, Publisher, PowerPoint, Adobe Professional, Outlook, Gmail, Google Docs, Executive Management, Office Manager, Instructor, Volunteer. Served as Office Manager and Contract Administrator for vending machines covering 50+ buildings. Coordinated Board and Administrative team meetings; including preparation and distribution of agendas, supporting documents, taking and transcribing minutes and maintaining updated Board/Administrative team meeting files and minutes. Completed many monthly reports for executives. There are 30+ professionals named "Executive Secretary", who use LinkedIn … Monitored gift activities and assess flows, patterns, and trends to support university fund-raising strategies. Summary Dedicated secretary equipped with profound knowledge of office management procedures, serving as a manager’s first point of contact with both internal and external parties. I'm a fast learner and well organized. Coordinated all special breakfast and luncheons for guests visiting the company. Ordered and maintained office supplies for Compliance and Audit departments. Supported President in maintaining schedule, proofreading documentation, and executing special projects. Used the Intranet Quorum (IQ) correspondence management system (CMS) from the ACS Desktop Solutions, Inc. A correspondence management system that allows offices to keep a central data base information about constituents, mail and workflows. The Job Description of a General Manager's Secretary. Strong working knowledge of office procedures and protocols. Travel arrangements were also coordinated for company guests for the purpose of roundtable meetings. Served as the primary point of initial contact on any matter directed to the Director/Executive Director. Collaborated with Senior Financial Aid Officer to write, submit, and track student scholarship grants. How to write a resume profile summary. Confident and poised in interactions with individuals at all levels. Executive secretaries combine technological savvy with effective personal interaction to add significant value to their organizations. 43-6011.00 - Executive Secretaries and Executive Administrative Assistants Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Trustworthy, ethical, and discreet, committed to superior customer service. It should be concise, or around four to six lines long, and in paragraph form. A successful administrative assistant can work in any … Advocated and worked collaboratively to standardize processes, procedures, and communications. View the profiles of professionals named "Executive Assistant" on LinkedIn. Most executive secretaries assist CEOs, vice presidents or other executive-level positions. Assumed responsibility for expense tracking database. Negotiated favorable terms and pricing agreements with hotels and other providers for off- site business meetings. Composed Air Force retirement invitations and created business cards for agency personnel. A general manager’s secretary is responsible for carrying out clerical, phone and administrative responsibilities while simultaneously representing the executive office. Reporting to President Job Responsibilities: Streamlined office operations for marked productivity gains, creating standardized documents, highly accessible filing system, and detailed Outlook database storing client/vendor information. Maintained confidential personnel files and submitted changes/updates for employee information records to Human Resources. I'm proficient in Microsoft office as well as company specific software. Qualifications Summary Accomplished executive assistant offering 12 years of administrative experience reporting to a CEO and other top executives. Generated various financial statements for monthly meeting. Executive Secretary LIVE Lucy Brazier’s The Modern Day Assistant as a Strategic Business Partner Advanced Certificate for the Executive Assistant: ACEA Speaker Bureau Team Events #ExecSecTech Parallel Industry Events In charge of all marketing activities: coordinated seminars and maintained and updated client mailing lists for dissemination of promotional discounts, monthly newsletters and brochures. Strong research, planning and organizational skills. Skills : Microsoft Word, Outlook, some Excel; Speak and write Spanish fairly, Customer service oriented. Madhushree Joshi – Executive Secretary to Mananaging Director – Labindia Instruments Private Limited- Contact Details: Mobile / Email ID / Social Profile Processed reimbursements and cash advances. Provided high-level administrative support to Vice President for University Advancement, Executives and Board of Trustees in a top-tier Catholic higher education and human service institution. Managed Chairman's line of credit payments, five checking accounts, safe deposit box, reconciled bank statements and submitted monthly balance sheets to Director of Finance. For more information on what it takes to be a Executive Secretary, check out our complete Executive Secretary Job Description. Monitored daily census of inpatient and outpatient units, Resolved and monitored physician billing issues and their impact on revenue, Monitored the implementation and updates of policies and procedures. Completed Office of Inspector General (OIG) exclusion checks weekly for new employees. Summary : Experienced, resourceful, and dependable in all aspects. Prepared and administered final exams, midterms and course evaluations. Job Duties and Tasks for: "Executive Secretary and Administrative Assistant" 1) Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.2) Open, sort, and distribute incoming correspondence, including faxes and email. Effectively handled global travel arrangements for the executive team (airline, hotel, limousine). Coordinated the development of PowerPoint presentations. Screen and assist screen phone calls for engineers. Developed detailed standard operating procedures for lower level admin staff of seven. Arranged travel for the Directors and management through website or company travel sites. Ordered office supplies with a credit card that was issued to me, and completed a credit card log at the end of each month verifying purchases with receipts. Prepared general correspondences, memorandums, reports, schedules, meeting minutes, and other materials from rough draft, copy, marginal notes or verbal instruction. Summary : Self starter that works well under time constraints and pressure. Assistant Secretary, Executive Secretary, Executive Assistant and more on Indeed.com Executive Secretary Jobs - January 2021 | Indeed.com South Africa Skip to Job Postings , Search Close Paid monthly vouchers for travel and sales invoices. They manage schedules, answer phones, write meeting notes, arrange travel, write emails, order supplies, process expense reports and execute many other duties in support of a senior-level employee. Handled all incoming issues and prioritized the plan of action. Key Results: Responsible for planning, organizing and managing the day-today administrative activities of the program and ensuring compliance with all internal and external policies and procedures. Reported attendance hours and entered into the State wide reporting system online. Their duties and responsibilities include: Answering phones and directing the calls to the correct people. Executive Secretary Jobs Executive secretaries and executive administrative assistants have some similarities, but executive secretaries work directly for and provide close administrative support to an executive. Coordinated meeting room set-up, menu selection, group dinners. Aided President in meeting deadlines, scheduling meetings, and resolving pressing issues. Bachelor Of Arts In Music Management & Performance, Administrative Summary Statement Examples, How to write Experience Section in Administrative Resume, Action Verbs to use in Administrative Resume, How to present Skills Section in Administrative Resume, How to write Education Section in Administrative Resume. Examples and tips to write a professional profile that’ll make your resume stand out, with quick & clear advice. Summary : Self starter that works well under time constraints and pressure. Executive secretaries should include on their cv both normal secretarial skills such as reading, typing, phone communication, email communication and researching but also great presentation skills as they will normally accompany executives to meetings and professional events. Prepare, format and prepare and bind all reports for professional presentation. Uses independent judgment, minimal direction while having a solid, highly developed sense of responsibility and excellent interpersonal skills. Ordered office supplies and kept record of purchasing receipts. Performed personal duties for Chairman including maintaining four residences and purchasing personal items. Excellent interpersonal and communication skills. Provided timekeeping for 16 employees to include coordination with KRONOS (automated time and attendance system), lost time reports, time sheets and periodic audits. Proactive, independent, good judgment, and very organized. Liaison between CEO, Board of Directors, Administrative team, partnering agencies and community. Assisted with preparing communication for public dissemination - mass distribution mailings for city, state and federal legislative members, Transcribed all meeting minutes and dictation for correspondence and confirmation of action items, Reviewed and edited monthly and quarterly reports presented at board meetings attended by city officials and members of the media, Realized and implemented ways to cut spending on office supplies, saving the department hundreds of dollars each year, Planned meetings and assisted with "ground-breaking" ceremonies and other city events by managing vendor services and attendee lists, Organized and maintained filing system for inter-departmental use, Recorded the minutes of weekly board meetings and shared the minutes with officers and members on the Google Drive, Prepared the 2013 national workbook, submitted the nomination forms, and helped the organization achieved Superior Chapter, Divided tasks into assignments, delegate responsibilities to committee members, and ensure that assignments are finished on time. Close interaction with external clients, providing escalation of issues to OOP/Advocate team. Arranged PowerPoint slides for presentations to support guest lecturers visiting the agency. Provided administrative support to the Senior Vice President of the Completion & ProductionDivision, as well as the Division Finance and Division Human Resource Directors. Arranged multi-site meetings and set-up video conferencing. Answered telephones, maintained calendar, prepared correspondence, work on Excel spreadsheets, mail merge documents. Payroll Accounts Payable/Receivable Collections Networking Advertising & Marketing Sales Social Media- Publish/Market Scheduling/Dispatching. Common tasks listed on a typical example resume for Executive Secretary include managing paperwork, updating electronic databases, supervising budgets, preparing reports, offering customer service and arranging travel. Coordinated conferences, including travel, lodging arrangements, and registrations. Managed and tracked all military evaluations for final processing. SUMMARY: Remarkably talented and resourceful Executive Secretary with more than six years experience in assisting administrators and executives involved in the development, implementation, and executive management of programs and policies for departments and agencies of state government. A job search can hammer your self-worth. Compiling of Board of Directors books. Coordinated Incident Review, Performance Improvement, Administrative and Departmental meetings. Collaborative team player with exceptional attention to detail and strong communication, time management and organizational abilities. Ability to multi task and follow through. Skills : ECW, NextGen, Kronos, Gateway Clearinghouse, Navicure Clearinghouse, Mckesson Clearinghouse, Microsoft Office. Proven record of excellence and dependability. Excellent interpersonal and communication skills. Worked with Corporate Counsel on a variety of issues. Follow up on letters for potential jobs, including resumes, prior job reports or any documentation requested. Skills : Microsoft Office, Quickbooks, Acowin, ESC. Successful resume examples emphasize organizational skills, previous experience in administrative positions, good communication abilities, computer literacy and proactivity. Executive Secretary responsibilities include: Maintaining executive’s agenda and assist in planning appointments, board meetings, conferences etc. The executive secretary is accountable for organizing and maintaining the executive schedule and also assist the team in performing various administrative tasks. Provided support for up to 10 professors each semester. Organized trips to new location in hopes of incumbents choosing to relocate. Education: A high school diploma is enough for most entry-level jobs, but those with associate’s or bachelor’s degrees in business-related fields will be more marketable. Training Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. Coordinated scheduling, screened communications, and permitted/denied access. How to Format an Executive Assistant Resume Summary Statement Writing a resume summary statement requires formatting similar to the objective statement of yesterday. Performed diverse administrative support for SVP. Competent in arranging business appointments, travel documents, air tickets and accommodation, taking notes at meetings and providing general assistance during presentations. I'm seeking a position which uses my vast administrative experience to further my career. A self-motivated, capable and future-oriented executive secretary with expansive experience in handling various administrative activities. Served as the secretary to the Inspector General, Deputy Inspector General and as the principal administrator support to their staff in the Management Office, Personnel Services Office, Information Management Office, and their Budget and Acquisition Office. Maintained the company performance report, Sales Reports & MIS reports. Reads and screens incoming correspondence and reports; makes preliminary assessment of the importance of materials and organizes documents; handles some matters personally and forwards appropriate materials to the administrator or executive and staff. Identified potential problems and initiated corrective action. Coordinated offsite Fall Strategy and budget meetings with top corporate leadership and contracted food and beverage services. Expert in maintaining correspondence and helping senior manager in other office areas. Screened EVP's calls, made travel arrangements, and orchestrated face-to-face client meetings. Receiving and screening phone calls and redirecting them when appropriate. Prepared agendas and scheduled meetings for executives. Executive Secretaries provide presidents, executives and chairpersons with administrative and clerical support. With 120 characters to play with, you can do so much Effectively managed direct reports; prioritized tasks, processed weekly payroll sign-off and completed annual evaluations. Personable and professional under pressure. Excellent domain expertise in school education, extensive knowledge of products specific to publications. It is essential to write effective job descriptions to attract the best candidates. Registered vehicles; maintained insurance policies and dealt with insurance agents regarding coverage. Maintained current and active credentials for all licensed, registered and certified employees and prepare for audits. © 2021 Job Hero Limited. Managed special projects as assigned by the President. Supported Vice President/Chief Information Officer (CIO), assuring follow-through on project assignments and smooth information flow to and from the highest levels of the organization. An executive secretary job, presenting wide experience in office administration, project planning and customer rapport. Summary : I'm an administrative professional with greater than 10 years experience in the insurance industry. Used personal computer to type purchase requests, travel vouchers, and general supply requisitions and maintaining the budget, monthly and quarterly and reconciliation forms for American Express. Arranged travel and prepared expense reports. Supported VP and teamed up with directors to create and review department budgets. Supported executive vice president and staff of 20 field relationship managers. Prepared Accounts Payable paperwork necessary to process invoices. Prepared confidential reports and compiles compliance and audit data. Assisted with coordination of events such as clinic presentations, official federal and state visits, health fairs, community projects, holiday events, strategic planning, employee recognition events and staff in-services. Worked in partnership with Director of Information Technology and assisted with the transfer of Prospect Information Network data from Jenzabar database. Prepare meeting agendas and carefully monitor all action items. Initiated marketing concepts and ideas by creating graphic designs that were utilized for public display. Profound ability to explain treatment plans to the clients. Selected to provide Administrative Support for OneBook Program ( a multi-year large complex project for accounting system): Managed and controlled calendar; Coordinated and handled logistics for Steering/Executive Committee Meetings; Managed/maintained conference rooms; Acted as liaison with multiple contractors associated with OneBook (SunGard, Ernst & Young); Compiled and edited input from program leads for biweekly newsletter; and Executed OneBook Star Award. Audited and certified payroll for over 40 employees. Coordinated meetings between professors and students based on each professor's calendar availability. 本日の日本での49 Executive Assistantのトップ求人。プロフェッショナルな人脈を構築することで、キャリアアップにつながります。LinkedInでは、毎日Executive Assistantに関連する求人が掲載されてい … Open files after making sure that all billing information is correct and complete to be used for accounting purposes. Provided exceptional customer support, and streamlining office operations for major productivity gains. To be a successful executive secretary, the following traits are expected – proficiency in MS Office and back-office software; in-depth knowledge of accounting procedures and office management, familiarity with research methods and outstanding negotiation skills. Created and regularly updated/maintained organization chart for the Corporation. Provided directional leadership to 17 colleagues supporting functional managers. Summary : Qualified secretary with 5 years in fast-paced customer service and business environments. Arranged business travel and processes related expense reports. View the profiles of professionals named "Executive Secretary" on LinkedIn. Assisted senior management at executive level, with all secretarial/administrative support to maintain daily operations of organization. Coordinated functions such as retirement ceremonies, tours, briefings and award ceremonies. You need money, but you Supported Executive Director with day-to-day responsibilities to ensure successful communication to city officials and the public, Managed a contact database of 628 students, including emailing them about upcoming professional and community service events. Proven record of … Executive secretaries complete administrative tasks on a daily basis and are expected to be professional and competent in their lines of work. Murray Real Estate System, Answered phones and directed to the proper party, Greeted and directed all visitors to the office including tenants and business associates. Performed follow-up on each individual case until resolution achieved. Detail oriented and resourceful in completing projects, able to multi-task effectively. Periodically met with University President to review proposals. Served as a back-up time keeper Process H-1B VISA application and other employment authorization paper work. Managed logistics for mid-level executives during the confidential phase of shut- down. Objective : Highly qualified Executive Secretary with experience in the industry. Executive Secretaries provide presidents, executives and chairpersons with administrative and clerical support. Maintained all calendar events, appointments, and in house meetings. Consummate professional dedicated to making the lives of busy executives easier. Assisted in updating and administering emergency evacuation procedures, and safety guidelines. An Executive Assistant job description clearly defines the responsibilities, duties and qualifications needed for the position. As an Executive Secretary I provided ongoing support to the VP/COO and Directors.Major responsibilities included: Provide a high level of support to Senior Vice President as well as Vice President, Effectively managed daily emails, calendar and nursing staff concerns for Vice President of Nursing Department, Provided office support to President/Vice President/Maintenance Staff. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree. Developed Power Point Presentations for executive meetings. Efficiently managed Microsoft Outlook Calendar to facilitate scheduling of meetings. Executive Secretary for the United States Agency for International Development (USAID), Management and Investigations Office; Department of the Treasury, International Affairs Office; U.S. Customs and Border Protection, Financial Systems Division; and the Navy Strategic Systems Programs Office. Participated in various projects to improve the patient visit experience. Prepared and reviewed all incoming correspondence for director's signature. Skills : Microsoft Office, Typing - Over 60 Wpm, Office Equipment, Filing, Answering Phones, Customer Service, Excel, Organizational Skills, Communications. Provided administrative, technical and clerical support to CEO. Objective : I am looking for a position with a stable company that will utilize the knowledge I have gained in not only the medical field but also management and leadership abilities for their benefit but also mine. Proficient user of MS Office. Enrolled prisoners in school inside the prison, scheduling class times for each. Performed legal, secretarial and real estate work as required. Find out what is the best resume for you in our Ultimate Resume Format Guide. Scheduled interviews with domestic candidates handling all aspects of travel and meeting schedules for out-of-state candidates. 45-60 hours per week.Provided administrative support to President/CEO and executive officers for a manufacturer of pumps and sprayers.Planned logistics for executive travel and scheduling, meetings, conferences and special events. Summary : Administrative Professional I am seeking a part-time position that will allow me to utilize my experience as an organized, professional with extensive experience and proven results in planning, coordination and reporting. Coordinated travel arrangements and set up and maintain files for the Director of Operational Services as well as the Director of Admin. Perform a variety of key relations functions, addressing inquiries of current and potential faculty members, Played key role in design of department's website, collaborating with Web developers to identify and define essential components of site functionality. Prepare letters of interest for prospective clients. Bolstered efficiency through organizing records and maintaining extensive client database. Strong communication skills in English. Improved invoice payment time 90% by tracking through A/P system and following up with approvers. Enjoy creative problem solving and getting exposure on multiple projects, and I would excel in the collaborative environment on which your company prides itself. And Group Leaders six lines long, and in house meetings for accounting purposes courses. Board meetings services and Director of Operational services as well as company software. All action items Directors and management through website or company executive secretary profile summary sites operating procedures for level. Functions such as database management or interacting with stakeholders retirement ceremonies, tours, briefings award. And maintaining extensive client database compiled stock options and bonus report for senior management interacts. 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